Is there a minimum group size required?

The minimum is one clinician per charge. Groups are billed for active clinicians across the whole organization, and every medical group created shares one plan and one bill. Team members are included at no cost. Groups with more than 25 clinicians qualify for volume pricing.

Is this application only for physicians?

No. The software is designed for any clinician including physicians, mid-levels, advanced practice clinicians, PAs, NPs, and CRNAs.

Can the application be customized?

Yes. Workflows, phases, tasks, shift types, and credential categories are all configurable to match how the organization operates. Organizations can configure them themselves, and the team can help if needed.

What security measures do you employ?

Data is stored in the United States on US-based infrastructure, encrypted at rest and in transit. The platform provides audit trails, role-based access controls, automated backups, and architecture built around healthcare data.

How does the free trial work?

The trial lasts seven days and includes both Scheduling and Credential Management. A card or bank account goes on file at signup but nothing is charged. On day 5 an email shows what would be charged for the clinicians active that day. Cancel before day 8 and nothing is owed.

HR & People Operations

Med Staff Tracker

Healthcare workforce management platform for physician scheduling, clinician onboarding, credential tracking, and compensation management

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1DR by Ahrefs no change since last check

Ahrefs Domain Rating listed 6 Nov 2026, relisted 29 Oct 2026.

A healthcare workforce management platform that integrates clinician onboarding, multi-hospital scheduling, credential tracking, and compensation in one secure

What it is

Screenshot of the Med Staff Tracker homepage

Med Staff Tracker: the homepage

Med Staff Tracker is a healthcare workforce management platform built for medical groups and hospital systems. It provides real-time multi-hospital scheduling with shift marketplace and conflict detection, phase-based clinician onboarding workflows, automated credential and license tracking with expiration alerts, and schedule-driven compensation management. All four modules share a single clinician record so data flows seamlessly from application through hiring, scheduling, and payment. The platform is encrypted and US-based, designed for physicians, mid-levels, APPs, and administrators to manage healthcare staffing without spreadsheets.

Listed capabilities

Multi-hospital scheduling grid with shift marketplace and PTO workflows
Real-time conflict detection for double bookings and privilege verification
Phase-based clinician onboarding with swimlane boards and bottleneck alerts
Automated license, DEA, and certification tracking with expiration alerts
Schedule-driven compensation with multi-stage runs and audit trails
Native iOS and Android mobile apps for clinicians
iCal sync for calendar integration
Compliance dashboard with audit trails and role-based access control
US-based infrastructure with encryption at rest and in transit
Built-in reports and PDF export functionality

Pricing

Pricing model: Freemium

Scheduling $15 per clinician per month (annual) or $18 (monthly). Credential Management $5 per clinician per month (annual) or $6 (monthly). Scheduling + Credential Management $18 per clinician per month (annual) or $22 (monthly). Enterprise plans available with volume pricing for more than 25 clini

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